A board portal is a governance software that securely and safely delivers digital board packs for directors and the secretariat of their organization. Streamlined and automated they improve collaboration, encourage better discussions and decision-making, as well as help all stakeholders align around the strategic direction of the business.
They also save money by reducing the costs of printing or couriering documents, as well as emailing. The possibility to access board documents and communicate using an encrypted and secure in-app messaging system means that board members can be connected at all times even when they’re not in the office. They can prepare for meetings and sign documents online or through the app. They can also utilize the video conferencing feature for online meetings if they are not able to attend in person.
What to look out for when choosing a board portal
Ask potential vendors to provide demonstrations and comprehensive troubleshooting articles, on their website. They are also https://fitboardroom.com/ expected to give you a full estimate that covers all upfront and ongoing costs. Pricing models can be different and may be dependent on a flat rate, per feature or by number of users, so it’s crucial to compare them.
Security is the main criterion for a high-quality board portal. It should encrypt all data that is in the process and at rest, and allow for specific controls on authentication and access rights. In addition it should have a disaster recovery plan with an uptime guarantee. Additionally, it should regularly undergo external audits to ensure security, availability, privacy and integrity.
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