In-person meetings permit more natural conversations and nonverbal cues, which are not possible in a virtual setting. With a little planning and effort, nonprofits can keep efficient meeting dynamics even when switching to an online format.
Virtual board meetings can be equally productive as in-person sessions if you are following best practices. To ensure that your meetings are productive and fun, consider the following tips:
Comprehensive Preparation
Virtual meetings require a more thorough preparation than in-person sessions. Before the meeting, directors should receive a detailed agenda with clearly defined discussions topics and time limits for each. This will allow them to research any relevant information and formulate questions or ideas prior to the meeting.
Share Meeting Materials Early
If you are able to easily check your social media or your email it’s easy to lose track of the meeting. Make it a point to send out all the important meeting materials, information, and documents at least one week prior to the meeting. This will stop participants from wasting time during meetings and will allow them to have more time to take part in discussions and take decisions.
Use a virtual board administration software platform, like OnBoard to give your board members access to all the Virtual Data Room Features necessary materials and resources in advance of the meeting. You will be able to avoid the distractions that can arise from connectivity issues and technical issues, which could make meetings unproductive or even canceled. To prevent these issues you should have your board management software company test all links and equipment for each participant ahead of the meeting.
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