As a member of a board you are expected to make crucial decisions that affect the future performance of your company or organization. In most cases, you will make decisions during a board meeting. It is vital that everyone present be focused and engaged. If your board meeting is held via a computer, it may be difficult to keep everyone’s focus. This article will provide tips on how to run an online board meeting that will maximize the productivity and effectiveness of your meetings.
Ensure that all participants have access to the meeting information and documents they require to be productive. Consider sharing documents ahead of time so that attendees can examine them prior to the meeting. This will help to eliminate the need to ask questions that can be answered simply by looking over the document they already have access to.
Use slides that slide transitions to highlight important details at the start of your meeting. This could include the consent agenda, action items and financial reports. This provides structure to your meeting and keeps the conversation flowing.
Encourage participants to speak when they need to encourage participation. This can be done by calling roll and announcing every attendee’s name. It’s also a good idea to avoid scheduling events around meal times so that people don’t eat on camera or causing distractions for others in the room.
Conduct a tech check prior to the start of the meeting to prevent interruptions and technical glitches that boardgreenroom.com/secure-data-recovery-services-reviews can waste time. It’s common for people to fail to check their equipment and it’s a good idea send a reminder that guides all attendees through the process of checking their computers, software, cameras and microphones prior to the start of the meeting.
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